How To Set Up Interview Time

Scheduling interviews efficiently saves you lot time and promotes positive experiences for both candidates and hiring teams. Here are a few means recruiters and hiring managers tin can schedule chore interviews more than efficiently:

Coordinate with hiring teams early on

To reduce the fourth dimension you lot spend on administrative tasks during your hiring procedure, coordinate well beforehand. Arrange a quick coming together with your hiring team to discuss how to schedule interviews before y'all start receiving applications. For case, you could ask your hiring team to:

Allow you lot know if they're busy during particular days or times. This will help yous prioritize other days for scheduling interviews, increasing the gamble that your hiring team volition accept times you suggest.
Provide you lot with a few convenient time slots in advance. For case, hiring managers may know that they can make some time for interviews on Thursday afternoons or on particular dates.
Share their piece of work calendars with you (e.g. through Gmail.) That way, y'all tin check their scheduled meetings to avert overlaps with your interview invites.

If you lot are tracking your recruiting yield ratios and time-to-hire, you can approximate how many interviews y'all demand to deport and when. Ask hiring teams to keep this information in heed, so they tin can plan ahead.

Minimize the number of emails you lot exchange with candidates

To promote good candidate experiences and avert answering an avalanche of clarifying questions, include all necessary information in your initial e-mail to candidates. Use this checklist to guide you:

I country my electronic mail's purpose and my company's proper name in the subject line (due east.g. "Invitation to interview at Workable.")	10
I mention which role I'm scheduling interviews for at the beginning of my e-mail.	x
I give candidates a specific date and time for their interview or 2-3 time slots to choose from.	10
I include interviewers' names and roles.	x
I give candidates details well-nigh their interview (east.m. interview format and length.)	10
I include the total accost of our office (street, number, floor, function) and have fastened a map or screenshot.	x
I bespeak our company'southward dress code.	ten
I let candidates know who they should ask for at our front desk.	x
I let candidates know what they should bring with them (e.g. portfolio, ID.)	ten

Electronic mail templates tin can help you ensure that your e-mail is complete. Apply a customizable template to invite candidates to interviews.

Larn more than:Best way to schedule an interview time with multiple candidates and interviewers

Invest in an Applicant Tracking Arrangement (ATS)

Some ATSs have calendar integrations to schedule and organize meetings. Workable integrates with popular providers similar Google and Office 365. Through Workable, you can cheque hiring teams' availability, book rooms and send invitations to candidates, members of your hiring squad and external attendees. Follow these steps to schedule interviews quickly through Workable and ship all necessary information to candidates:

Brand sure your company's agenda is integrated with Workable. This can be set by any of your account admins via the 'Recruiting preferences' department of your Workable business relationship. To exist able to schedule calls or interviews, sync your personal company agenda. This will allow you lot to see your complete schedule within Workable as well every bit your colleagues' schedules (like in Google Calendar.)

Go to a candidate's contour and click the calendar icon to schedule a call or onsite interview. When you select date and time for an interview, Workable will show you which members of your hiring team are busy at that time, and y'all can quickly reschedule to a time that works for everyone. When scheduling onsite interviews, you can see room availability and book your preferred room. Y'all tin select one of your saved part locations (or add a new one) likewise. Workable volition automatically include a map when sending your invitation to candidates. Besides, add notes for candidates in the "Description" box.

Schedule an Interview - Workable — Screenshot via Workable

Transport invitation. When you click "send invitation," Workable will send an email to your candidate and hiring team and add this interview to their calendars. Yous can see an overview in an event page that's created automatically. Interviewers tin can choose "Yes", "Maybe" or "No" to bespeak whether they will nourish this interview, simply like they would practise in Google Calendar. The green tick on the bottom right of attendees photos indicates who has accepted this invitation.

Later you've scheduled your interviews, Workable organizes them in your Agenda – a recruiting calendar that lets you see your team's scheduled events. The Agenda'south view (available both on desktop and mobile) shows details for each event along with a link to interview scorecards that interviewers have created:

Your ATS can make scheduling interviews a breeze. Even when yous need to exchange emails with candidates to answer questions or settle on convenient times for interviews, your ATS will keep those emails organized in 1 place. That way, you have total visibility into your communication with candidates and your teams' interview schedules.